From Your Brief to Finished Garments on a Pallet — 9 Stages
This page walks through how we move an order from first inquiry to FOB shipment. Both hotel uniforms and business suits follow the same process — the construction details differ. Every checkpoint where we need something from you is flagged.
Production Floor — Guangzhou Factory
Both hotel uniforms and business suits are manufactured in-house — cutting, sewing, tailoring, pressing, QC, and packing under one roof. No sub-contracting of core production.
Main Production Floor
80+ sewing machines — dedicated lines for hotel uniforms and business suit construction
Pattern Making
Original patterns developed from your spec or reference sample
Sewing & Assembly
Seams, linings, interlinings, and trim by experienced operators
Suit Construction
Half and full canvas — chest pad, lapel, shoulder assembly
Pressing & Finishing
Industrial press equipment — shape and crease finished to spec
QC & Packing
AQL 2.5 audit then polybag, carton, and export documentation
Factory visits and video walkthroughs by appointment. See full factory page →
The Timeline in Practice
A first order with clear specs typically moves from inquiry to delivery in 12–16 weeks. The production run itself is 45–60 days — the rest is development, sampling, and shipping.
The stages you control are marked. Every approval checkpoint pauses the schedule until we receive your written reply. Quick, specific feedback consistently shortens total lead time.
Timeline Overview — First Order
Production Process — All 9 Stages
Each stage applies to both hotel uniforms and business suits. Where the two product lines differ, that's noted.
Inquiry & Technical Brief ← Your stage
Send your requirement: tech pack, reference sample, or brief. Hotel uniforms: garment list by department. Business suits: construction preference and fabric spec. We confirm receipt within 24 hours.
Quotation & Order Confirmation
Itemized quote within 2–3 business days: unit price, sample fee (credited to order), lead time, and fabric options. Written confirmation + sample deposit triggers development.
Pattern Development & Fabric Sourcing
Production patterns from your spec (OEM) or approved designs (ODM). Fabric sourced in parallel — wool and poly-wool for suits, polyester blends for hotel uniforms.
Sample Production & Dispatch
First physical sample by our dedicated sampling team. Suit samples include lapel construction and canvas work. Hotel uniform samples include all trim, buttons, and label placements. Photos sent digitally the day of shipping.
Client Sample Review ← Your stage
You receive the sample, fit-test, and return written feedback. Numbered corrections produce faster, cleaner counter-samples. Counter-samples turn around in 1–2 weeks.
Pre-Production Sign-Off ← Your stage
Before cutting production fabric: approved sample, fabric swatch, trimmings spec, label proofs, and graded size chart. Your written PP approval triggers production scheduling.
Full Production — Cutting, Sewing & Assembly
45–60 days. Fabric spread and cut to approved markers. Inline QC at cutting, sewing, and assembly. For suits, canvas work and intermediate pressing happen mid-production.
Finishing, Final QC & AQL 2.5 Audit
Pressing, thread trimming, label checks. AQL 2.5 inspection before packing. Failed units pulled for repair or replacement. We do not ship until audit passes.
Packing, Documentation & FOB Shipment
Individual polybag-packing to spec, export cartons with packing list. Full export documents: CI, packing list, certificate of origin. FOB Guangzhou.
Hotel Uniforms vs. Business Suits — Process Differences
Same 9 stages. Different construction requirements at each step.
| Stage | Hotel Uniforms | Business Suits |
|---|---|---|
| Pattern complexity | Low–medium. Functional shapes, consistent sizing | High. Precise chest, shoulder, seat shaping |
| Fabric handling | Polyester blends — forgiving to cut and sew | Wool and poly-wool — skilled spreading, grain alignment |
| Interlining / canvas | Fusible interlining — standard | Half or full canvas — floating construction |
| Sewing complexity | Medium — zips, collar, hem, patch pockets | High — pick stitch, welt pockets, working buttonholes |
| Pressing stages | 1–2 pressing points + final | 3–5 stages — shape pressing critical |
| Inline QC points | 3 stages | 5 stages |
| Sample lead time | 2–3 weeks | 2–3 weeks (half canvas) / 3 weeks (full) |
| Production lead time | 45–55 days | 50–60 days |
What Affects Your Total Lead Time
Half the timeline is on us. The other half depends on how fast approvals come back.
Complete Brief on Day 1
A fully specified tech pack eliminates pre-sample questions. The most common delay source is missing or ambiguous spec at submission.
Physical Reference Sample
A garment showing the fit and construction you want is the most efficient brief. Pattern development from a reference is faster than written spec alone.
Fast, Specific Feedback
Clients who return numbered correction lists within 2–3 days consistently have shorter total timelines.
Standard Fabric Selections
In-stock fabric avoids lead time for custom sourcing. Custom colours require lab dip rounds — adding 1–2 weeks.
Repeat Orders — Much Faster
Once spec is in our system, repeat production starts without development. Typical repeat: 35–50 days vs 45–60 for first run.
Combined Programs — Plan Ahead
Hotel programs covering multiple departments take longer. 8+ garment types: budget 18–22 weeks minimum for first order.